Gone are the days when one needed an agent to get a passport and spend days on end wondering when the police verification will happen and the passport finally arrive.

The system is online and works in a pretty easy manner if you have all your documents in order. Here is what you need to apply for a passport in Gurgaon.

First of all know where the Passport office in Gurgaon is located – MM towers, Plot Number 8 & 9, Phase IV , Udyog Vihar, Gurgaon 122002. Since its an office / factory area parking is an issue here, hunt around and you will get a place, but may not near the office. Carry your own snack and water as there aren’t many shops there in case you are going with a child.

Step 1: Register Passport website – http://passportindia.gov.in/

Step 2: Fill up the application online – See this tutorial incase you aren’t sure how to do it. Keep a print out of the submitted application form.

Step 4: Take an online appointment. After you have successfully filled in the application form and paid the fees, you will see an option to schedule an appointment online. Select the date that is convenient for you.


You will receive an email with what original and photocopies of documents you will need to bring.

Reach the office at least 30 minutes earlier to the appointment time. They are very strict and will not allow you to enter before or after the appointment schedule.

Now that you are inside – There are 5 counters to go through.

  • Enquiry counter: They will go through all the documents and passport application. Basis that they will give a print out with a number – keep that safe as that is your token number .
  • You will then be directed through counters A, B & C. These counters act as various screening for details / photos / document verifications. Counter C actually grants the passport.
  • There are large TV screens that tell you which counter to approach and when. There is a wait time between the counters so be patient – carry a book or a smart phone to keep you occupied.
  • Exit Counter:  A small room near the exit takes the file and gives you an acknowledgement letter.  Keep that safe.

After that just keep tracking your passport as per the numbers given in the acknowledgement letter. You will also receive SMS alerts if you have signed up for it.

The Last Step – Police Verification

You might be called to the nearest police station for verification or an inspector will visit your home address to verify your details. They will also give you a form to fill details of 2 local witnesses. Have their name, address and phone numbers ready, fill in the form, get their signatures and submit to the police station or Inspector.

Usually, the passport is sent in parallel while the police verification is happening so it’s a pretty streamlined process.

You don’t need an agent to get a passport for you because all they will do is fill in the online application form for you – After that, you have to go in person to get your documents verified ( agents are not allowed to submit documents ) so save your money and do it yourself.